Skip to main content

Background Image for Header:

Procedural Guidelines

The instructor or committee who believes that academic dishonesty has occurred should utilize the following procedural guidelines when determining when and how to report. Questions? Contact the Office of Academic Integrity via email or by phone at (304) 293-8111.

Initial Report

As soon as academic misconduct is suspected, the authorized reporter must submit the Academic Dishonesty Reporting Form. The incident will then be screened for aggravating factors that indicate a more serious sanction may be warranted. This screening process will determine which path the incident will follow. After the incident is screened, the Office of Academic Integrity will notify the authorized reporter via email of next steps.

Course-Level Process

If no aggravating factors are identified, the Course-Level Process will be initiated.

  • The Office of Academic Integrity sends a written charge electronically to the accused student, on behalf of the authorized reporter.
  • The student is given the opportunity to respond to the allegations and/or present evidence. This meeting may take place in person, via telephone or web-based conference, or through electronic submission of information. The authorized reporter must summarize any in-person or telephone/web-based conversations in writing.
  • Once a determination of responsibility is made, the authorized reporter sends a summary report to the Office of Academic Integrity, via the Academic Dishonesty Outcome Form.
  • If the accused student does not respond to the charge or does not present evidence, the student is by policy held responsible after 10 academic days have elapsed.
  • If the accused student is held not responsible:
    • The Office of Academic Integrity sends a Notice of Outcome to the student (with a copy to the authorized reporter), stating that no sanctions will be assigned.
    • The incident is finalized.
  • If the accused student is held responsible:
    • The authorized reporter assigns course-level sanction(s) as indicated in the Academic Dishonesty Reporting and Decision Forms.
    • The Office of Academic Integrity assigns educational sanction(s).
    • The Office of Academic Integrity sends a Notice of Outcome to the student (with a copy to the authorized reporter and the appellate officer).
  • Once the Notice of Outcome is sent, the accused student will have 10 academic days to appeal the outcome.
  • Once a decision is delivered by the Dean (or designee), the matter is concluded and no further appeal is possible.


Academic Dishonesty Conduct Process

If aggravating factors are identified, the Academic Dishonesty Conduct Process will be followed.

  • The Office of Academic Integrity sends a written charge electronically to the accused student.
  • A date and time will be identified on which the student will be required to meet with the Director of Academic Integrity and, if appropriate, the authorized reporter. The student will be given the opportunity in this meeting to respond to the allegations and/or present evidence.
  • If the accused student does not respond to two attempts to meet, the student will by policy be held responsible on the weight of the evidence as provided by the authorized reporter.
  • If the accused student is held not responsible:
    • The Office of Academic Integrity sends a Notice of Outcome to the student (with a copy to the authorized reporter), stating that no sanctions will be assigned.
    • The incident is finalized.
  • If the accused student is determined to be responsible, one of the following processes will be initiated, pursuant to the guidelines published in the West Virginia University Campus Student Code:
    • For cases where the maximum sanction recommended is deferred suspension, the case will be resolved through a Notice of Outcome.
    • For cases where the maximum sanction recommended is suspension, program dismissal, or expulsion, the case will be resolved either through an Agreed Resolution or a hearing.
  • When a student is held responsible through the Academic Dishonesty Conduct Process and both course-level and disciplinary sanctions are warranted, the authorized reporter will recommend course-level sanctions and the Director of Academic Integrity will recommend disciplinary sanctions.
  • When a case is resolved via a Notice of Outcome (for lesser sanctions or after a hearing):
    • The accused student will have 10 academic days to appeal the outcome.
    • Once a decision is delivered by the Provost (or designee), the matter is concluded and no further appeal is possible.
  • When a case is resolved via an Agreed Resolution:
    • The accused student will have 1 calendar day to withdraw the agreement and seek an alternative outcome.
    • Once the 1-day period elapses, the matter is concluded and no further appeal is possible.