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West Virginia University Office of the Provost

Program Discontinuance Process

Colleges and program leaders are encouraged to refer to the following guidelines when a program is discontinued in their units.

Guidance for Submitting an Inactivation in CIM

  1. Rationale for deactivation: Programs should identify what process and body has indicated the program should be discontinued and on what timeline. This should include what Board of Governors meeting voted to approve the program’s discontinuance.
  2. Plan for notifying and reassigning positions and workload of faculty assigned to the program: Programs should indicate if any faculty positions will be reduced-in-force through this program discontinuance. If so, programs need to indicate how and when faculty who will be effected were notified of the reduction-in-force and when that process was completed.
  3. Plan for the equitable treatment of currently enrolled students; this information may be provided by attachment:
  • All doctoral programs should indicate what changes will be made to their non-research course requirements and a general timeline for students to complete those courses and other major program milestones/requirements. Programs should indicate how many faculty members will need to be retained to teach these courses and oversee the other program milestones and requirements.
  • All master’s programs should indicate how all course requirements will be taught out and how many faculty members will need to be retained to teach those courses.
  • All undergraduate programs should indicate how all major requirements will be taught out and how many faculty members will need to be retained to teach those courses.
  • Plan for the prompt notification of students: Indicate when and how all currently enrolled students were notified of the decision to discontinue the program after the Board of Governors meeting in which the discontinuation was approved.