Annual Reporting for Academic Units
This annual academic unit reporting process is for all academic departments / divisions / schools (whatever the appropriate sub-college unit may be). This process is aligned with and integrated into the Board of Governors (BOG) program review process and will help the Provost’s Office support dean's offices and their academic units and their faculty working to address unit and program sustainability, viability, efficiency, and improvement.
The goals of this exercise are two-fold.
First, the process aims to empower dean’s offices and department chairs and similar unit-level leaders to use data to inform changes to faculty staffing, program offerings, course scheduling, and curriculum and to improve student success.
Second, the process will ensure that the Provost's Office, college dean's offices, and academic units are proactively collaborating to address areas of potential enrollment and revenue growth as well as areas that are experiencing enrollment and revenue decline through resource allocation and reallocation.
Reports and action plans are reviewed by the relevant college dean's office and the Provost's Office. The Provost's Office reviews the submission of the annual reports to determine if any plans presented are untenable, identify top performing programs for recommendations for further institutional investment, as well as identify any units whose data and response to the data are concerning enough to warrant a full, off-cycle program review.
A preview link for this reporting process is available to those who wish to see what they will be asked to provide.
Process
Department chairs or similar academic leaders will use dashboards in the Program and Departmental Dashboards folder (available via "Tableau" in the Portal ) to report how their unit metrics compare to an institutional benchmark range for each of the metrics listed below. Faculty may need to search for that folder using the "Explore" function in Tableau. We also recommend saving that folder in the "Favorites" section for easier access in the future.
Personnel in the dean's office or department chairs may request access to the dashboards by emailing The Office of Data Analytics at dataoffice@mail.wvu.edu.
- Enrollments dashboard: Five-year trend in the total headcount enrollment of all primary majors across all of the unit's programs and majors at all degree levels.
- Student Credit Hours dashboard: Five-year trend in the unit's total SCH production across all course levels for all subject codes offered within the unit.
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Faculty dashboard:
- A ratio of the unit's total enrollment (see above) to its total faculty FTE.
- The institutional benchmark range will be 2 FTE above and below the relevant FTE baseline.
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Budget model normalized financial performance score:
- Units will need to meet with their dean’s offices to review their unit’s financial data and receive their normalized financial score.
Units that are underperforming the benchmark range in three or more metrics are expected to provide an explanatory report and action plan that will address the unit's performance across all reported areas. These plans should address ways to improve the unit's enrollment and SCH production as well as plans to reduce address the unit's staffing levels (i.e., through attrition planning).
Units that are severely underperforming in three or more reported areas may be asked to have some or all of their academic degree programs submit full program review self-studies to better determine what the cause of the underperformance is as well as to determine what institutional actions will be taken, if any.
Training for AY 2025-2026 will be held the following days and times:
- Thursday, January 29, from 2:30 to 4 p.m., in AER 120 (Evansdale)
- Friday, January 30, from 1:30 to 3 p.m. in the Shenandoah Room at the Mountainlair
The reporting process itself will be open from Friday, February 27, 2026, and close on Friday, March 27, 2026.
Institutional Contacts
Questions about the annual program reporting process can be directed to Associate Provost for Curriculum and Assessment at louis.slimak@mail.wvu.edu.
Support for completing the report can be requested from Robynn Shannon, Director of Curriculum Development, or Darius Heffernan.
Requests for access to or questions about the data and data dashboards should be directed to dataoffice@mail.wvu.edu.