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West Virginia University Office of the Provost

Appeal of a Final Grade

Timeline for Appeals

Fall 2024: The last day to appeal a final grade for a first half (8-week) Fall 2024 course is November 4, 2024. The last day to appeal a final grade for a full-term Fall 2024 course is January 27, 2025.

Spring 2025: The last day to appeal a final grade for a first half (8-week) Spring 2025 course is March 31, 2025. The last day to appeal a final grade for a full-term Spring 2025 course is May 27, 2025.

Summer 2025: The last day to appeal a final grade for any Summer 2025 course is August 25, 2025.

Students are informed of final grades for courses at the end of each academic term through the WVU Portal.

Prior to filing an appeal, students are strongly encouraged (but not required) to contact the individual who reported the final grade to express their concerns and attempt to resolve the issue.


Level 1 Appeal

  • The student may begin an appeal by submitting a written appeal via WVU e-mail to the Level 1 appeal reviewer before the appeal deadline listed above. The student’s appeal must include the documentation and evidence forming the basis of their appeal.
  • The course instructor/coordinator must provide all relevant documentation and criteria for determining the student’s final grade to the Level 1 appeal reviewer upon their request.
  • The Level 1 appeal reviewer assesses the available evidence and makes a decision about the appeal based on that evidence.
  • Within 10 class days after the student has submitted the appeal, the Level 1 appeal reviewer communicates the decision in writing via WVU e-mail to the student and the course instructor/coordinator.
  • Depending on the outcome of the appeal, the Level 1 appeal reviewer submits a grade modification.
  • The reviewer retains all documentation related to the appeal for 5 years.
  • If the student accepts the Level 1 appeal decision, the appeal is concluded.

Level 2 Appeal

  • If the student does not accept the Level 1 appeal decision, the student may submit a written appeal via WVU e-mail to the Level 2 appeal reviewer within 10 class days after the decision at Level 1 is sent.
  • The Level 1 appeal reviewer forwards all materials included in the appeal to the Level 2 reviewer. Both the student and the course instructor/coordinator may provide additional information if they wish.
  • The Level 2 appeal reviewer assesses the available evidence and makes a decision about the appeal based on that evidence.
  • Within 10 class days after the student has submitted the appeal, the Level 2 appeal reviewer communicates the decision in writing via WVU e-mail to the student, the course instructor/coordinator, and the Level 1 appeal reviewer.
  • Depending on the outcome of the appeal, the Level 1 appeal reviewer submits a grade modification.
  • The reviewer retains all documentation related to the appeal for 5 years.
  • The appeal is concluded.
  • This concludes the grades appeal process; there are no further appeals.